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Planning your Presentation

AMS BOSTON 2019

INFO FOR PRESENTERS

Congratulations on the acceptance of your proposal! This information is provided to help you prepare for a successful presentation in Boston.

Most daytime sessions consist of three papers divided into 30-minute periods. Each paper is to be no more than 20 minutes long. The remaining time is for introductions and questions. Session chairs assist with introductions and question periods, and monitor timing.

Be sure to communicate well with your session chair in advance of the meeting. Your session chair by now should have been in touch with you regarding sharing a draft of your paper. Please follow her/his requests in this regard.

Please review the entire page below. It includes information on meeting preparation, AV, handouts, room sizes, and other material.

Important note: the AMS has a policy to accommodate the needs of disabled attendees.
Click here to see the Guidelines currently in place

 

AUDIO-VISUAL:

All rooms are provided with computer projectors, iPod/MP3/laptop audio connections, and microphones. Pianos are available in some, not all, rooms. If you requested it, you will have it.

USE OF LAPTOPS:

  • If you plan to use your laptop, ensure that you bring a HDMI connector/adapter (dongle). If you share with others on the session, ensure that all necessary files are present.
  • Please ensure that your connection to the display goes as planned by utilizing the preparation room (see below)!

AV PREPARATION ROOM:

A room has been set aside for those who plan to use their laptop (for powerpoint or video display, for example). Please plan to use the prep room to try out the system and make sure all the materials are correct at one of these times. Don't just show up at your session and assume that you can figure out how to get your materials displayed/heard! Rooms are provided with AMS-member monitors to assist with handouts, but we do not have the resources to provide a technician for every room for the entire conference.

PISK PRIZE:

If you were a graduate student at the time of proposal submission, you may apply for the Pisk Prize (for an outstanding paper presented at the meeting). Deadline: 1 October, 12 noon ET.

All those participating in the meeting are required to be current AMS members and register for the meeting.

HANDOUTS:

Please provide sufficient handouts for your audience. Room sizes vary from about 100 to about 300; when room assignments are finalized, you can gauge the quantity you'll need. Some presenters bring enough for a "full house;" some bring one for every two, assuming "full house." 

Add your handout to the meeting's website and app for mobile devices. [form to be provided]

If planning for a paper handout, consider having it printed and delivered to you in Boston, to save the trouble of carrying it while traveling. There is a FedEx Print & Ship located on-site and another located across the street at the convention center.

ROOM SIZES:

Room Seats
Grand Ballroom A 450
Grand Ballroom B 450
Grand Ballroom C 150
Grand Ballroom E 180
Harbor Ballroom I 320
Harbor Ballroom II 240
Harbor Ballroom III 260
Commonwealth Ballroom C 140
Stone 140
Otis 140

AURAL MUSIC EXAMPLES:

If you are using a recording, it is requested that appropriate acknowledgment of the performance and/or performer(s) be made in your paper or on a handout.

REMINDER:

When you submitted your proposal you acknowledged that the material you would present is your original work and does not violate copyright law.

All meeting participants are required to register for the meeting.


 

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