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|AMS Administrative Handbook|
Page 8 [Section II]: [Committees—cont.] Committees Mandated in the By-Laws
B. Committees Mandated in the By-Laws
By-Law definition: By-Law Article VII.B.1: “Any four officers of the Society shall constitute an Executive Committee to conduct any urgent business of the Society between meetings of the Board of Directors.” [Officers: President, Vice-President, President-Elect or Past President, Treasurer, Secretary]
Charge: [see (By-Law definition) above]
Guidelines: Urgent business may be brought to the attention of the committee by any of its members or by any member of the Society.
Constitution: rotation of members. See (By-Law definition) above.
Travel reimbursement: [n. a.]
By-Law definition: By-Law Article VII.B.3: “The Finance Committee shall consist of three members: the President, the Treasurer, who shall chair the committee, and the Executive Director or other person appointed by the Board of Directors. The Finance Committee shall be charged with the management of the Society’s Endowment Funds and such other capital accounts and financial affairs as the Board of Directors may authorize.”
Charge: [see By-Law definition above as well as Handbook description of Treasurer’s activities]
Guidelines (newly established award endowment funds): Any designated fund that has $25,000 has as its minimum goal may have a portion of its $1,000 annual award subsidized from current operations as soon as the fund has $25,000 pledged and $12,500 of the pledges have been received.
Constitution: rotation of members. [see By-Law definition above]
Other Concerns: The activities of the Finance Committee are reported to the Board by the Treasurer.
Travel reimbursement: [n. a.]
By-Law definition: Article VII.B.2: “The Publications Committee shall make recommendations to the Board of Directors for special publications (except the Journal and the Newsletter) as authorized by the Board of Directors, shall assign editorial responsibility, and shall collaborate in the execution of all business in connection with their manufacture and distribution.”
Guidelines: For detailed guidelines on the administration of AMS Subventions for Publications, see https://www.amsmusicology.org/page/subventionIndividual?&hhsearchterms=%22publication+and+subvention%22
Constitution: rotation of members.
Travel reimbursement: Committee members are reimbursed for travel to meetings, except for that held during the Annual Meeting.
By-Law definition: [n. a.] This committee was established by the Board to function in conjunction with the Publications Committee.
Charge: To organize and implement the publication of significant American music of a variety of genres and from a variety of periods. The committee’s activities are carried out independently, but its recommendations are referred to the Publications Committee (through its member on that committee) for review, before presentation to the Board.
Guidelines: [See (Other Concerns) below]
Constitution: rotation of members. Usually a committee of eight, one of whom (normally the chair) serves concurrently on the Publications Committee. Members are normally appointed to four-year, overlapping, terms. Optionally, a member's term may be renewed once. Ex officio members include a representative from the Society for American Music, the Executive Editor of MUSA, and a representative from A-R Editions.
Timetable: The committee meets regularly at the Annual Meeting in the fall and at the annual meeting of the Society for American Music in the spring. Other timetables are variable and dependent on projects undertaken—all of which, however, are addressed in regular reports to the Board, through the COPAM member of the Publications Committee.
Travel reimbursement: The committee chair, as a member of the Publications Committee, is reimbursed for travel expenses to its meetings, except for that held during the Annual Meeting.