Upload Guidelines for Presenters

Submission deadline: 15 October 2020

All paper and poster presenters must upload their video presentations no later than 15 October 2020. Please note: workshops and roundtables will be presented live and do not require a pre-recorded video. Paper presentation videos should be 15-20 minutes long, and poster presentation videos should be a maximum of 10 minutes long. Please save videos in .mp4 format. Videos should include a title screen (3-5 seconds) listing the presentation title and the presenter's name. Those who wish to share handouts or provide other supplementary materials with attendees may upload those materials when uploading the presentation video. All presenters are encouraged to submit transcripts or summaries of their presentations to support conference accessibility. The availability of presentation videos and other materials after the conference will be subject to author approval. Presenters can choose to keep their videos and materials available only during the conference or up to 6-8 months after the event.

When uploading a video or other presentation materials (handout, chart, translation, etc.) please name your files using the following naming protocol:

Uploads above 1GB cannot be accepted. If you are presenting at more than one session, please submit a separate form for each presentation. For information on how to create your presentation video, please consult the guidelines on recording below. 

AMS Virtual 2020: Video Recording Guide for Presenters

For most presenters, participating in the 2020 AMS-SMT Virtual Annual Meeting will require pre-recording and uploading a presentation. If you have to prepare a video for upload and are NOT a multimedia enthusiast, we recommend that you keep it simple and just add voice or video narration to your existing PowerPoint presentation. It is easy to do and uses software that is likely already available to you as part of Microsoft Office.

Windows

Option 1: Use PowerPoint

If everything is on your slides, record your voice as a narration in PowerPoint and export as a video. You can choose between audio and video narration (video requires a webcam). Watch a video tutorial (6min) or read a guide.

Option 2: Use Zoom

If everything is on your slides, record your narration in Zoom and export as a video. You can choose between audio and video narration (video requires a webcam) and several layout options. Watch a video tutorial (up to the 5min mark) or read a guide.

Option 3: Use a screen capture software

If you don’t use PowerPoint or Zoom, or if you want to switch between different programs during your presentation (e.g. slides, browser, music), you can use a screen capture software like OBS Studio (free). Watch a video tutorial (10min) or read a guide.

Mac

Option 1: Use PowerPoint or Keynote (audio only)

If everything is on your slides, record your voice as a narration and export as a video. Note that, on a Mac, this will only capture your voice, not your webcam video.

1. PowerPoint for Mac: Watch a video tutorial (6min) or read a guide.
2. Keynote: Watch a video tutorial (6min) or read a guide.

Option 2: Use Zoom

If everything is on your slides, record your narration in Zoom and export as a video. You can choose between audio and video narration (video requires a webcam) and several layout options. Watch a video tutorial (up to the 5min mark) or read a guide.

Option 3: Use a screen capture software

To simultaneously record your webcam video and your slides on a Mac, you will need a screen capture software like OBS Studio (free). This also allows you to switch between different programs during your presentation (e.g. slides, browser, music). Read a guide here. Note that, on a Mac, you will need an extra app to capture your desktop audio (e.g. audio examples on your slides). If you prefer video tutorials, watch this video (10min) to learn the basics, and then this video (up to the 10min mark) to set up your desktop audio capture.

Lighting

Use natural light when possible. Avoid filming with a bright light source behind you, as this 'backlighting' will make you difficult to see. Watch this video guide (4min) for more detail on effective lighting.

Other Options

Video Editing Software

If you want to have more editorial control over your videos, splice together two or more videos, or apply visual effects to your video, you will need to use video editing software. Below is a list of both free and paid video editing programs that are easy-to-use, well-supported, and which include detailed user tutorials.

Free Software: OpenShot, VSDC, Movie Maker 10

Paid Software: Adobe Premiere Pro, Microsoft Video Editor, iMovie

Cellphone Videos

If you don’t have a camera, you can use your phone to take videos. Read a guide here.